Badges:

  • An official AMCHAM T&T Exhibitor badge will be provided to your company representatives assigned to your Exhibition Booth. This badge must be worn by company personnel at all times on both conference days. Please ensure that your representatives always secure their badges as it contains their passes to all sessions and meals. Please note that lost badges will be replaced at a cost

Animals:

  • Animals are not permitted in Exhibition lane and Conference area.

Damage & Liability: 

  • AMCHAM T&T and Hyatt Regency Trinidad will not be responsible for any injury, loss, or damage that may occur to Exhibitor or Exhibitor's property, from any cause whatsoever. The Exhibitor is responsible for all damages resulting from their activities and activities of their Contractors.

Electrical Outlets:

  • Exhibitors will be provided with one (1) electrical outlet for their booth. Hyatt Regency Trinidad will have personnel on hand to provide an electrical supply. Exhibitors are prohibited from installing their own connections or tampering with the outlets provided.

Emergency Exits:

  • Emergency exits must always be kept clear.

Entry & Removal of Goods:

  • Exhibitors must ensure that they provide their own trolleys as necessary to move their goods and other belongings from the entrances to their booth and vice versa.

Fire Extinguishers:

  • Fire Extinguishers will be in the Exhibition Lane.

Gas Cylinders:

  • The use of propane or bottled gas within the Exhibition Lane is prohibited.

Signage & Booth Infrastructure:

  • No walls will be provided. All signage must be FREESTANDING.

Pre-function Set Up:

  • Storage is not allowed inside the building.
  • All persons assisting with booth set-up must be identifiable by company badge or name tag.
  • Drapes, decorations, bunting and other decorative materials must be fire resistant and /or properly treated to meet the requirements for flame-proofing.
  • Please leave a reasonable aisle space between neighbouring booths to accommodate free access of personnel 
  • All exhibitors shall be oriented on the emergency evacuation system and be made aware of access and egress routes during the conference safety briefing.
  • All exhibits must be completely set up on Monday 31st October 2022 by 11:00 p.m.
  • For the purpose of offloading materials for setting up a booth; access to the service entrance of the Regency Ballroom of the Hyatt Regency Trinidad is via the 2nd level of the parking lot however exhibitors must check in with the Hyatt Regency Trinidad staff in the lobby of the ground floor to gain access to the service entrance.
  • All exhibitors will be directed by an identifiable AMCHAM T&T representative to their correct location on 31st October 2022 and are asked to co-operate by setting up within the allocated space.

Post-Function Tear Down:

  • The breakdown of booths must be done between 5:00 p.m. and 8:00 p.m. on 2nd November 2022. The facility should be returned to the condition in which it was received. Excessive clean-up required by the hotel will be invoiced to the Exhibitor. Any material or equipment related to signs must be completely removed by 9:00 pm on 2nd November 2022.
  • The Hotel will remove any debris left on premises, tape or residue left on any surface, and the cost will be invoiced to the Exhibitor.
  • Any property or waste not removed immediately after the event or claimed, is considered abandoned by the Exhibitor and their contractors. The Hotel may take possession or dispose of such property without liability. The Exhibitor will be invoiced for all costs associated with such disposals.

Recording & Soliciting:

  • Exhibitors are prohibited from recording proceedings or taking photographs of exhibits (except Exhibitor’s own booth) or other aspects of the Conference. Exhibitors are asked not to distribute literature, souvenirs, or other items outside their assigned booth area.